Create your quotation

A quote generator helps you put a clear, professional price offer in front of a customer before any work begins. Instead of typing up numbers in a word document and hoping they add up, you fill in a structured form, watch the totals calculate themselves, and download a clean PDF that looks the part. This quote generator is built for freelancers, contractors, agencies, retailers, and suppliers who need to give customers a written price upfront without spending twenty minutes formatting a document each time. There is no signup, no watermark, and no software to install. You enter the business and customer details, list what you are offering, set tax and validity, and the live preview updates with every change so you always know exactly what the customer will see.

What is a quotation?

A quotation is a written offer to supply goods or services at a stated price, usually valid for a defined period. It tells the customer what they will get, in what quantity, at what rate, and on what terms — before they have committed to anything. Quotations are commonly used wherever prices are not fixed at the shelf: services, custom work, bulk supply, project work, and any deal where the final amount depends on scope. Once the customer accepts, the quotation usually becomes the basis for an invoice or a contract. Because quotes lock in a price for a window of time, they protect both sides — the buyer knows what they are agreeing to, and the seller is not exposed to cost changes mid-job.

What to include on a quotation

• Business details: Your company name, address, phone, and email so the customer knows who is making the offer.
• Customer details: The name and address of the person or business receiving the offer.
• Quotation number and date: A unique reference that lets both sides track this offer in their records.
• Validity period: How long the price stays open before the quote lapses.
• Items and services: Descriptions, quantities, unit rates, and line totals for everything being offered.
• Subtotal, tax, and grand total: A clear breakdown so the customer can see how the final number was reached.
• Terms and conditions: Payment, delivery, warranty, exclusions, and anything that affects the scope.

How to create a quotation online

1. Open the quote generator above and pick a template that matches your brand.
2. Enter your business details in the From section and the customer's details in the Quotation For section.
3. Fill in the quotation number, issue date, and the date the offer expires.
4. Add a line for each item or service with description, quantity, and unit rate.
5. Set the tax rate, apply any discount, and check the calculated totals.
6. Add delivery, payment, and warranty terms in the notes area.
7. Preview the live document and download it as a PDF to email to the customer.

Quotation vs Invoice

A quotation and an invoice look similar on the page but do different jobs. A quotation is a promise of price before the work happens: it says what you will supply and what you will charge, and it usually carries an expiry date. An invoice is a demand for payment after the supply has been made or agreed: it says what was supplied, what is owed, and by when. A quotation becomes an invoice when the customer accepts the offer and the work proceeds — but the figures may change if scope changes mid-job, in which case the invoice should reflect the actual supply, not the original quote. Treating the two as separate documents keeps your records honest and your customers informed.

Frequently asked questions